Pre Commercial Procurement Announcement


















Pre Commercial Procurement Announcement

In the context of the Call N° 10 - FP7-INFRASTRUCTURES-2012-1 of the Framework Programme in agreement with the European Commission’s Policy concerning HPC and as a means for PRACE to take a leading position in the provision of HPC High end systems and innovative technology, a group of PRACE Project 3IP Partners has agreed that a joint HPC Pre-Commercial Procurement pilot will be conducted for a first time by a multi-country, multi-partner consortium within the PRACE 3rd Implementation Phase project PRACE-3IP.

CINECA, a not for profit consortium with legal personality incorporated under Italian law (Consorzio Interuniversitario) with registered office in Casalecchio di Reno (BO) (Italy), Via Magnanelli 6/3, C.F. and Chamber of Commerce registration number CCIAA 00317740371, VAT number 00502591209, partner of the PRACE-3IP project, is acting as the Procuring Entity in its own name and on its own behalf as well as in name and on behalf of the following entities, which shall be third party beneficiaries of the outcome of the PCP:

  • CSC-Tieteen Tietotekniikan Keskus Oy, a non-profit company under Finnish law, with registration number FI09206320 and head office at Keilaranta 14, 02101 Espoo (Finland);
  • Forschungszentrum Juelich GmbH, a limited liability company under German law, with registered office at Wilhelm-Johnen-Straße, 52428 Jülich (Germany), registered with the Commercial Register of the District Court of Düren, Germany under number HR B 3498;
  • Grand Equipement National de Calcul Intensif, a ”societe civile” under French law with share capital of 10 EUR, registered with the “Registre du Commerce et des Sociétés de Paris” under number RCS Paris B 494 686 975, with registered office at 12, rue de l’Eglise, 75015 Paris (France);
  • The University of Edinburgh, a charitable body registered in Scotland under registration number SC005336, incorporated under the Universities (Scotland) Acts and having its principal office at Old College, South bridge, Edinburgh EH8 9YL, for the purposes of this agreement acting through its Edinburgh Parallel Computing Centre.

Together with CINECA these entities form the “Group of Procurers” (or GOP) and are referred to individually as "GOP Member". 

It is also noted that the Partnership for Advanced Computing in Europe, PRACE AISBL, has participated in the preparation of the PCP, is acting as an observer and it is supporting its implementation as an advisory entity.

Goals of the PCP

The main constraint related to the upgrade of the HPC infrastructures today is the availability and cost (both economically and ecologically) of the energy required to power and cool new more performing supercomputers. This has been identified as one of the major challenges to address in the design and the operation of future multi-Petascale and Exascale HPC systems by multiple international expert reports (IESP, EESI). Consequently by means of this PCP, solutions are sought for a “Whole System Design for Energy Efficient HPC”. Energy efficiency cannot be ascribed to a single aspect of a system, but should be addressed at all levels, from the material science in the transistor design to thermo-hydraulic engineering for the design of the cooling system or even computational. The goal of this PCP is to procure R&D services that result in highly energy efficient HPC system components that are integrated into an HPC architecture which is capable of providing a floating-point peak performance of up to 100 PFlop/s. Energy efficiency must be demonstrated by measuring total energy-to-solution for a representative set of scientific HPC applications on a self-contained pilot system. This pilot system has to be deployed and operated as a “pre-production” system at the site of a PRACE member.

Legal framework of the PRACE-3IP PCP

This tender procedure is based on the implementation of the awarding procedures for PCP call for tenders, as set forth in the EC Communication COM (2007) 799 “Pre-commercial Procurement: Driving innovation to ensure sustainable high quality public services in Europe” and by the EC staff working document SEC (2007) 1668 “Example of a possible approach for procuring R&D services applying risk-benefit sharing at market conditions, i.e. pre-commercial procurement”. The entire PCP procedure will be carried out under Italian law.

Organisation of the PCP

Tenderers are invited to tender for the provision of research and development services to seek solutions for a:

"Whole System Design for Energy Efficient HPC"

The maximum budget allocated by the GOP for the whole of the PCP is € 9,000,000.00 (nine million Euro), excluding VAT.

The PCP procedure is articulated in two stages:

    1. The “TENDERING STAGE” - Bid submission and admission based on participation requirements, feasibility study and financial offer;
    2. The “EXECUTION STAGE” – this stage is divided in three different Phases:
  • Phase I (solution design): The Phase Contract awarded for Phase I is anticipated to have a duration of six months. A budget of maximum EUR 900,000 (excl. VAT) is available for a maximum of 5 Contractors in Phase I, resulting in a maximum price of EUR 180,000 (excluding VAT) per Bid for Phase I.
  • Phase II (prototype development): Phase II is dependent upon successful completion of Phase I and contracts may only be awarded to selected Phase I contractors. The Phase Contracts awarded for Phase II are anticipated to have a duration of 10 months. A budget of maximum EUR 2,700,000 (excl. VAT) is available for a maximum of 3 Contractors in Phase II. However, the Procuring Entity may decide to allocate the remaining budget of Phase I (if any) to Phase II. The maximum price per Contractor will equal the total budget divided by the number of selected Contractors.
  • Phase III (Pre-commercial small scale product/service development): Phase III is dependent upon successful completion of Phase II and contracts may only be awarded to selected Phase II contractors. The Phase Contracts awarded for Phase III are anticipated to have a duration of 16 months. A budget of maximum EUR 5,400,000 (excl. VAT) is available for a maximum of 2 Contractors in Phase III. However, the Procuring Entity may decide to allocate the remaining budget of Phase II (if any) to Phase III. The maximum price per Contractor will equal the total budget divided by the number of selected Contractors.

Instruction to tenderers

To enter in this PCP, economic operators must register via a specific form accessible from the menu entry 'register' of the panel 'User Login' in this  home page.

The registrant will receive a username and a password for accessing the secure competition web site where the documents, agreements and forms related to the PCP are stored.

Tenders must be delivered and reach the Procuring Entity no later than 13:00 (CET) on February 24, 2014 exclusively to the following address:

Ufficio Gare
Via Magnanelli 6/3
I-40033 Casalecchio di Reno (BO)

Envelopes received after this deadline will not be admitted.

Please note: The last date to register in order to get access to the secure web site and the above documents is seven (7) days  prior the deadline for Bid submission.